Only candidates who apply via email to (HR “at” TWDB.texas.gov) with an official State of Texas Application or through the WorkInTexas.com website will be considered for this position. View this position and apply at https://tinyurl.com/yg65zb82
We offer a competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about these benefits and more visit: http://www.twdb.texas.gov/jobs/benefits.asp
Job Description Summary
Performs highly complex (senior-level) financial and performance monitoring controls of state and federal grant programs. Work involves grant management, financial, and administrative responsibilities. This includes reviewing, evaluating, and reconciling recipients advances and reimbursement of grant funds to ensure compliance with state and federal grant programs. This also includes data management of federal and state administration systems, maintenance of files, routing, and approvals, tracking and reporting on grant finances and performance, and assisting in the monitoring of existing grant agreements. Assists in preparation and review of grant and contract closeout documentation. Coordinates and assists in development of a standardized submission process for payment requests, quarterly reporting, and closeout of grants, including the development of work process documentation and training materials for both internal and external customers. Prepares finance and performance reports to assist in the administration of the grant programs. Performs general accounting work in recording, auditing, reconciling, adjusting, and balancing financial records, documents, and reports. Develops and maintains information required in performing state and federal grant programs administrative responsibilities; and assists in the coordination between FEMA, TWDB, other state agencies, and Texas communities for flood mitigation activities. May train others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. Reports to the Manager of the Grant Coordination Department within the Flood Science and Community Assistance Division in the Water Science and Conservation Office.
Essential Job Functions
- Assists in the administration of FEMAs Flood Mitigation Assistance (FMA) grant program and state flood grant programs.
- Monitors grant contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of federal grant agreements, state grants, and policy.
- Coordinates, prepares, and submits quarterly reports to FEMA.
- Assists in conducting site visits, inspections, and monitoring reviews to ensure compliance with state and federal regulations.
- Coordinates and assists in preparing and ensuring all grant agreement closeout documentation are submitted to FEMA as required.
- Assists with grant-related meetings such as kick-off meetings, post-award conferences, team briefings, and evaluation scorings.
- Maintains strong partnership with FEMA to aid in the execution of, and submittal of, grant requirements.
- Performs analysis and reconciliation for a variety of reimbursement costs related to financial compliance.
- Assists in reviewing, evaluating, and preparing requests for funds. Monitors and reports summations of grant reimbursements and advances. Assists in the preparation of grant budget briefs to provide management with expenditure data, trends, and recommendations.
- Maintains reimbursement and advance balances and provides management current information on the status of the various disaster payments.
- Maintains confidential and sensitive information.
- Ensures individual and team files (electronic and hardcopy versions) are appropriately maintained and disposed of timely in accordance with the agencys records retention procedures and schedule.
- Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
- May be required to operate a state or personal vehicle for business purposes.
- Performs other duties as assigned.
- Graduation from an accredited four-year college or university with major course work in water resources, natural/physical/environmental science, geography, planning, accounting, finance, or a related field.
- Three years of professional experience in grant management, floodplain management, flood mitigation, project management, flood planning, environmental science, accounting, or financial operation.
- Relevant experience can be substituted for college or university education on year-for-year basis.
- Experience in administering or implementing state or federal flood mitigation grant programs.
- Familiarity with government accounting standards, especially as they relate to grant programs.
- Certified as a Certified Floodplain Manager (CFM).
- Certified as a Certified Texas Contract Manager (CTCM).
- Obtained a Grants Management Certificate.
- Experience interacting with elected and governmental officials and stakeholders.
Knowledge, Skills, and Abilities (KSAs)
- Knowledge of local, state, and federal laws and regulations relevant to flood mitigation grants and/or contract administration, of business administration principle and practices, and of research and budgeting processes.
- Knowledge of FEMA Hazard Mitigation Assistance programs.
- Knowledge of FEMA National Flood Insurance Program and Floodplain Management regulations.
- Knowledge of state and federal contract and grant management guidelines and procedures, including Title 2 Code of Federal Regulations Part 200, Title 44 Code of Federal Regulations and Title 31 Texas Administrative Code Section 355.
- Knowledge of local, state, and federal laws and regulations relevant to accounting; and of the principles and practices of public administration.
- Knowledge of Generally Accepted Accounting Principles and Governmental Accounting Board requirements.
- Ability to learn and effectively apply working knowledge of government organizations, operations, and flood mitigation funding programs at the federal, state, and local levels.
- Must demonstrate an ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal and external customers.
- Working knowledge of, or the ability to rapidly assimilate information related to state and federal regulations, legislation, guidelines, policies, procedures, grant eligibility, and reporting requirements.
- Skill in grant preparation, development, evaluation, and monitoring; in reporting writing; in budget development and monitoring; and in the use of federal grant administration programs.
- Ability to interpret guidelines, polices, procedures, and regulations; to evaluate financial data for reasonableness, necessity, and conformity with grant requirements; to communicate effectively; and may supervise the work of others.
- Knowledge of the principles and practices of grant administration including project management and contract administration.
- Skills in using Microsoft Office programs such as Word, Excel, and Access.
- Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
- Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
- Ability to make mature, objective decisions and identify areas of potential problems.
- Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
- Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
- Ability to perform assigned duties and improve work habits and/or output.
- Ability to complete assigned work, on time, neatly and with infrequent errors.
- Ability to interpret policies, procedures, and regulations.
- Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
- Ability to work and cooperate with others in a team environment.
- Ability to manage multiple tasks.
- Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
- Ability and willingness to travel 15% of the time, primarily within the State of Texas.
- Ability to operate a vehicle (state or personal) for state business and maintain a drivers license and driving record that complies with state and agency requirements.
- Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
- Ability to train others.
- Please see complete job description at http://www.twdb.texas.gov/jobs/index.asp